Once data has been collected from a participant, securing it in a proper manner is essential and may also be a condition of IRB approval.
Data Storage Considerations
- Code participant data by number so that participants cannot be identified
- Ensure that no names or other unique personal information appears on documents containing data
- Store the master code list (key) in an area separate from data
- Store physical data (surveys, forms, etc.) in a locked filing cabinet
- Store electronic data on password protected computers and files
The research team should also address how to ensure that only authorized individuals have access to the stored data. Suggestions include limiting the number of keys to locked data storage cabinets or developing a sign-out process for keys.
Transferring Data Electronically
Today, technology plays an important role in how research is conducted. At some point in a research study, data may be collected, stored, and/or sent electronically.
Considerations for Keeping Data Safe in Transit
- Verify that current antivirus, antispyware, and firewall software have been installed on your computer
- Encrypt highly sensitive data so that it cannot be viewed by a third party if sent over the Internet
- Use a strong password for computer access (read tips on strong passwords)
Follow this link for a short ethics in research and evaluation case study and discussion questions.